** OPEN ONLY TO EMPLOYEES WHO ARE CURRENTLY SERVING A PERMANENT PRINCIPAL ADMINISTRATIVE ASSOCIATES. YOU MUST CLEARLY STATE YOUR CIVIL SERVICE STATUS ON YOUR RESUME OR COVER LETTER. ALL OTHER CANDIDATES WILL NOT BE CONSIDERED. The Newborn Home Visiting Program (NHVP), in an effort to promote the agencyâ€™s Take Care New York goal of â€œHaving a Healthy Babyâ€, offers home visits to families with a new infant on breastfeeding and safe sleep practices; education on maternal and infant health issues; conducts home environmental assessments and makes referrals for health and social service supports. NHVP serves families in the District Public Health Office neighborhoods in the South Bronx, North/Central Brooklyn, and East/Central Harlem. The Program has embarked on a new initiative to provide services to women in homeless shelters throughout the five boroughs. These neighborhoods and populations have among the highest rates of infant mortality and other poor health outcomes among children in New York City. The PAA for this innovative initiative will provide administrative support to Program Director and Initiatives Manager in the establishment of systems and processes for work flow and completion. This person will play a crucial role in this innovative initiative working with women and newborns residing in shelters. Duties and Responsibilities Under the direction of the DHS Initiatives Manager and Program Director, the PAA will: â€¢ Provide administrative support to Program Director and Initiatives Manager including but not limited to: coordinating activities, oversight of initiatives referral system, updating and scheduling appointments on Outlook calendars, answering telephone and keeping track of messages, processing invoices for travel, developing spreadsheets to track program statistics and materials, entering data and maintaining up to date records/distribute information as needed â€¢ Coordinate logistics and participate in staff meetings and events; Draft and distribute announcements and agendas; Prepare and distribute minutes; Collaborate with staff; Distribute and manage post- meeting/event surveys; Maintain correspondence lists and communicate with providers when needed â€¢ Prepare and track purchase requisitions, inventory and order supplies â€¢ Liaise with Division and Unit central office staff to ensure timely update and submission of reports â€¢ Develop, generate and respond to reports, letters and other communications for internal and external use â€¢ Prepare and submit monthly indicator reports â€¢ Participate in Program-sponsored events, for example: crib distribution and assist senior management in other assignments â€¢ Assist with preparing presentations when needed.